Procedures and Policies

CHARTER

The Technical Committee on Ad Hoc and Sensor Networks (AHSN TC) aims to develop methods, techniques and protocols devoted to enhancing current systems and designing new ones. The issues addressed by the AHSN TC include physical, MAC and routing layers.

MEMBERSHIP

Any IEEE Communication Society (ComSoc) member can be a Member Technical Committee on Ad Hoc and Sensor Networks (AHSN TC). The AHSN TC has two levels of memberships:

  • Active Member
    According to the TAC rules P&Ps (Section 7.01), to become an Active Member it is necessary to be an Ordinary Member and also satisfy at least one of the following conditions:

    • to have attended (be physically present, or be present by teleconference or via electronic means for virtual TC meetings) at least two of the last five scheduled Technical Committee on Ad Hoc and Sensor Networks (AHSN TC) meetings;
    • to have contributed substantially to the TC activities. For instance, to have served in last two years as a  TPC Chair or Co-Chair, Advisory Board (or equivalent) for conferences sponsored by Technical Committee on Ad Hoc and Sensor Networks (AHSN TC), namely, IEEE Globecom Symposia, IEEE ICC Symposia, SECON, and  have attended at least one of the last five scheduled Technical Committee on Ad Hoc and Sensor Networks (AHSN TC) meetings.
  • Ordinary Member
    • To become  Ordinary Member it is necessary to subscribe to the Technical Committee on Ad Hoc and Sensor Networks (AHSN TC) mailing list as it is specified on the AHSN TC webpage.
    • The Technical Committee on Ad Hoc and Sensor Networks (AHSN TC) Secretary is responsible for maintaining an attendance list for each meeting and defining  Active and Ordinary Members. The list of Active Members is maintained based on meetings attendance lists and information about activities provided by Members.
    • All meetings of the Technical Committee on Ad Hoc and Sensor Networks (TC-AHSN) are open.

OFFICERS

The committee has three elected officers: Chair, Vice Chair, and Secretary.

Each position is for a term of two (2) years.

The Chair of the committee reports directly to the Vice President Technical Activities within the guidelines of ComSoc and represents the committee to TAC and to any other ComSoc committee or board meeting which requires representation.The Chair’s responsibilities include the support to ComSoc activities, the dissemination of relevant information as well as the promotion of ComSoc activities among its membership. The chair is responsible for planning the committee activities, including committee meetings, and is also responsible for managing the committee finances. The Chair shall propose changes to the committee policies and procedures to adapt the committee legislation to the dynamics of ComSoc. The chair shall actively promote membership programs.

Vice-Chair supports the Chair in conducting the committee’s business and assumes the Chair’s responsibilities in case of his/her absence. The Vice-Chair is responsible for soliciting from ComSoc Vice President of Technical Activities, the replacement of the Chair in case of unjustified or unacceptable prolonged absence.

The Secretary keeps a record of the committee meetings and minutes of the meetings, helps the chair to conduct his/her responsibilities and is responsible for maintaining the committee webpage and repositories. The secretary shall keep and maintain the membership list.  He/she will also maintain an attendance list for  Members who participate in the committee meetings. This list will be considered as a part of the minutes of the committee meetings. The secretary is responsible for soliciting from ComSoc Vice President of Technical Activities, the  replacement of the Chair and of the Vice-Chair in case of unjustified or unacceptable prolonged absence of both officers.

if position of an officer becomes vacant prior to the normal conclusion of his/her term, the position will be filled for the remaining of the term through a special election. However, if the position is not filled, for whatever reason, prior to or at the next regularly scheduled committee meeting, the ComSoc Vice President of technical Activities, in consultation with the current AHSN TC officers, shall appoint someone to serve for the remainder of the interrupted term.

The committee, at its discretion, may add additional elected and/or appointed (non-officer) positions for the efficient operation of the committee.

NOMINATIONS AND ELECTION POLICIES

The term for each committee officer is two (2) years.

To maintain continuity in committee activities, as the term of the committee officers expires, the procedure is that the current Vice Chair of the committee assumes the Chair’s position and the current Secretary of the committee assumes the Vice Chair’s position. Nominations and election will be held for the position of Secretary of the committee. The election will be held during a scheduled TC meeting, upon the expiry of the term of  current officers. A nomination committee, appointed by the current committee officers, will manage the nomination and election by sending on the TC mailing list an advertisement of the available position, and conducting the election during the scheduled TC meeting.  In case of non show of the external committee during the scheduled TC meeting, the Chair with the assistance of Vice Chair, will conduct the election of the secretary.

Nomination Process

An ad hoc nomination committee will be appointed by the current committee officers to seek nominations for the vacant committee position. The nomination committee will be established at the committee meeting prior to the one at which elections are to be conducted. The committee will consist of at least 3 and no more than 5 members. The nomination committee must include as many past committee chairs as available to serve. Additional nomination members may be added to the nomination committee from the committee membership. The nomination committee will be given the task of identifying candidates for the vacant officer position. The names of potential candidates must be circulated among the committee membership and officers at least 10 days prior to the committee meeting at which elections are to be conducted. All candidates must consent to their nominations and must show willingness to serve the committee, if elected. Eligible candidates for nominations for the vacant committee officer position are Active Members. Members of the nomination committee are not eligible to become a candidate for the current election and next election. The nomination committee will be automatically dissolved after the election and appointment of new committee officers.

Election Process

Elections for the committee officer positions will be administered by the committee’s Chair. In the case of Chair’s absence, Chair’s designee will conduct the elections. In the case of two candidates for the same position, election will be by a simple majority. In case there are more than two candidates, election will consist of a series of elections. At each stage of voting, the candidate gathering the fewest votes will be eliminated. This process will continue until only two candidates remain.
The voting process will normally be open. However, upon the request of any member, the election can be conducted by a secret ballot. Votes will be counted by at least two members of the nomination committee. The committee’s secretary will maintain a record of the election results.
Voting
TC voting members must be IEEE comsoc or Affiliate member or student member or a sister society member. Any active member (defined in Membership section) of the technical committee has the right of voting for officers. Normally, voting members in attendance at a meeting will be allowed to vote in elections as well as on other issues that need to be decided by a voting process. Electronic voting process is possible, registration for electronic vote is necessary and two-thirds of those register must vote.

AHSN TC MEETINGS

Committee meetings will be scheduled twice a year at ICC and GLOBECOM conferences. Meeting announcements and agenda for the meeting will be distributed to the committee membership via the mailing list prior to the meeting. The meeting times will also be posted on the committee website. Minutes of the meetings will be posted on the committee web site . The committee always encourages conference participants to attend the committee meetings and join the committee membership.

FINANCES

The Chair is responsible for elaborating the budget and soliciting financial support for the committee activities. If approved, the funds will be used in accordance with  COMSOC procedures and the Chair shall provide to members a report of the committee finances at a scheduled committee meeting. The Secretary of the  committee will maintain a record for the expenses.

SPONSORSHIP AND ENDORSEMENT

The committee will provide technical sponsorship or endorsement to scientific initiatives in the specific areas of the committee charter. Initiatives considered for sponsorship or endorsement includes: symposia, workshops, conferences, proceedings, special issues, books and book chapters, etc. in the specific areas reported in the committee charter. Approval of sponsorship or endorsement of initiatives is performed during a scheduled committee meeting. The list of sponsored and endorsed initiatives shall be published on the committee website.

ELECTRONIC NEWSLETTER

The committee shall have an electronic newsletter aimed at disseminating information of interest to committee the members. the newsletter shall be posted on the committee webpage. Electronic Newsletter Editions are announced through the committee mailing list and published on the committee website.

AWARDS

There are two categories of awards:

  • AHSN technical Achievement and Recognition Award
  • AHSN TC Exceptional Service and Contribution Award

The award includes a plaque and shall be given at a committee meeting. The periodicity of the issuing of an award as well the committee meeting at which the award will be given, shall be determined by the committee Chair in consultation the TC-AHSN Award subcommittee. The award winners shall be listed in the committee webpage.

AHSN TC Award subcommittee

The award subcommittees is the body responsible for indicating to the committee Chair the individuals to receive awards. The award subcommittee shall be composed by at least 3 and at most 6 committee members. The award subcommittees shall have a chair responsible for conducting the selection process. The award subcommittee chair and members shall be indicated by the AHSN TC chair at the meeting immediately following the meeting at which the current Chair was elected.
Any member of the AHSN TC award subcommittee can be replaced by the AHSN TC chair if he/she is not carrying out the subcommittee responsibilities appropriately.

Eligibility

The AHSN TC Chair is not eligible for any award. Any member of the award subcommittee nominated for an award shall not participate in the selection process.
The AHSN TC Chair shall replace any member of the AHSN award subcommittee if the number of Active Members in this committee is less than 3.

Nominations

Nominations shall be solicited by the chair of the AHSN TC Award subcommittee at AHSN meetings or via the committee mailing list. The solicitation of nominations for the awards via the AHSN mailing list of via the AHSN TC webpage is mandatory and should detail the nomination process.

Selection Process

The AHSN Award subcommittee is responsible for indicating the individuals selected to receive the awards to the AHSN TC chair. Final decisions shall be made by the AHSN Award subcommittee  and approved by the AHSN TC chair. Decisions shall be made in a period which will make feasible the handing of the award at the designated AHSN TC meeting. Selection criteria shall be established by the AHSN Award subcommittee chair. The AHSN Award subcommittee chair shall discuss with the subcommittee members the criteria to be employed.
The reviews, voting and any deliberations of the award subcommittee shall stay strictly confidential. No correspondence will be sent to nominated persons, and no complaint will be considered during the election process. Each award has its own selection process.

CERTIFICATES

The Chair of the AHSN committee can issue certificates of appreciation to members who have contributed to committee activities.